Travel Expenses Report Format

To buy and to sell the products are main parts of business. For this, business employees have to go outside of station. For going outside, employees have to pay different expenses for travelling and living in other cities or countries. Either, employees get advance or pay from their own pockets.


Both cases, employees has to give the report of actual travel expenses with receipts and bills as proof. If employee gets advance. He will give refund any excess amount or gets more if advance is less than actual reported travel expenses. If employee paid through his own pocket, he has right to reimbursement by showing travel expenses report.

So, to make travel expenses report format is important. Format of travel expenses report can be made on following basis.

1. Simple Travel Expenses Report Format

In this format. All expenses are shown in one and first column. Now, there are rows of each day. Total cost will add in each day for different expenses. Following is its format.

These travel expenses may be also 

• Abstracts, Conference Proceedings
• Airfare
• Airport Tax
• Baggage Fees
• Car Rental
• Currency Conversion Fees
• Exit Fees
• Expenses Paid on Behalf of Another Traveler
• Faxes
• Flight Insurance
• Foreign Exchange Fees
• Group Meals
• Lodging – Domestic
• Mileage – Personal Vehicle
• Newspapers
• Parking
• Photocopying
• Shipping
• Taxis, Cabs, Buses, Airport Shuttles, Subways
• Telephone
• Tours, Cruises
• Trip Insurance
• Vaccinations, Malaria Pills, etc.

2. Category Basis Travel Expense Report Format



In this, total expenses of travelling is divided in major categories and then record the expenses. Following is its format

3. Calculation Basis Travel Expense Report Format

This format is made on excel. If you are travelling only. So, its cost is calculated on same report.

See its format.