Country Specific Configuration
The options available are Country Details, Style of Names, Style of Dates, Configuration of Numbers and Other Options.
Go to Gateway of Tally > F12:Configure > General
The Configuration settings of Country Details, Style of Names, Style of Dates and Configuration of Numbers are self-explanatory. The prime differences are in the use of terms like VAT in Europe and Sales Tax in Asia and America that have to be configured before creating a company. Refer the section Operations Configuration for details on the other fields.
General
You can configure Country Details, Style of Names, Style of Dates, Configuration of Numbers in the General configuration screen.
Go to Gateway of Tally > F12: Configuration Menu > General
General Configuration Setting options:
Country Details
Use Accounting Terminology of:
This option displays the List of Countries.
For setting the accounting terminology, select India/SAARC or International from the List of countries.
Style of Names
Default appearance of Names in Reports:
This option displays the List of Name Styles for Ledgers.
By default, the name style of a Ledger is Name Only. You can change the name style by selecting from the List.
Default appearance of Stock item Names in Reports:
This option displays Name style for stock items.
By default, the stock item name style is Name Only. You can change name style by selecting from the List.
Style of Dates
Style of Short Date:
This option displays Style of Dates.
By default, date format is dd-mm-yy. You can change the date format by selecting a format from the List.
Separate Used in Short Date:
You can specify the separator for Date. By Default, hyphen (‘-‘) is the separator.
Configuration of Numbers
Decimal character to use:
You can specify a character for the decimal point.
Thousands separator to use:
You can specify a character for the thousand separator.
Put sign before currency or unit symbol:
If the option is set it to Yes, a Negative sign will be placed before the currency symbol, e.g. (-)$20. If the option is set it to No, a Negative sign will be placed after the currency symbol, e.g. $(-)20.
Show numbers in Millions (and not Lakhs):
This option is used for showing numbers in Millions. If you set this option to Yes, the number will be displayed in Millions. If you set this option to No, the number will be displayed in Lakhs.
Note: If you change any configuration under Style of Dates and Configuration of numbers, you need to restart the application for those changes to take effect.
Table Configuration
Use Common Table for Stock Items
If this option is set to Yes, Tally.ERP 9 will display only the Stock Item Name in the List of Stock Items during voucher entry.
Use 'Reducing List' for Tables
If this option is set to Yes, Tally.ERP 9 allows you to reduce the List for Tables to the extent of the matching keywords entered by user and select the required details from the reduced List of Tables based on the full or partial search keywords provided like Company name, Ledger name, Item name etc.
Apply for All Columns
If this option is set to Yes, Tally.ERP 9 allows you to make search and reduce the List of Tables based on all columns displayed in the List of Table. If the option is set it to No, it will search only in the first column of the table.
Note: The option Apply for all Columns is a sub- option and is displayed only when the option Use ‘Reducing List’ for Tables is enabled.
Table Configuration screen can also be invoked by pressing Ctrl + Alt + F12 from Gateway of Tally
Show tables with Masters only in Current Language
If this option is set to Yes, Tally.ERP 9 displays all the Masters in the language selected under L: Language configuration.
If this option is set to No, Tally.ERP 9 will display the default list of Masters in English and in any of the Indian languages selected in the L: Language configuration.
By default, this option set to No.
Import/Export Options
Ignore errors & continue during data import
By default, this option is set to No. If you set this option to Yes , data will get imported even if errors are reported.
Note: This is applicable only incase of XML format import.
Overwrite vouchers during import
By default, this option is set to No. If you set this option to Yes , Tally.ERP 9 overwrite the existing vouchers while importing data instead of duplicating the same.
Export Base Currency Symbol along with Amount
This facilitates the export of the currency symbol along with the amount into XML format.
Other Options
Show Monthly reports with Graphs
By default this option is set to Yes. The reports are configured to display the Graphs in accordance with the numeric information. The graphs will not be displayed in the reports if this option is set to No.
Use separate Menu for Final A/c Statements
By default, this option is set to No. If you set this option to Yes, a separate Menu Final Accounts will be displayed in Gateway of Tally. Under this menu, Balance Sheet, Profit & Loss A/c, Cash Flow, Funds Flow and Ratio analysis options are available.
Tally alert using beeps
If this option is set to Yes, an audio alert will be turned on and Tally.ERP 9 will gives a beep sound whenever a transaction has been saved or abandoned.
Always show Info Panel
If this option is set to Yes, Tally.ERP 9 will always display the Information Panel in all the screens or reports, but the user can hide the Info Panel using the [x] close button based on his requirement.
Numeric Symbols
This enables you to set the number styles. The default styles and symbols are specified. However, you have the option of changing them in the respective fields according to your preference.
For example, change negative sign from (-) to (+).
Go to Gateway of Tally > F12: Configure > Numeric Symbols
Note: If you change any configuration of Number Styles, you need to restart the application for those changes to take effect.
Accts / Inventory Info.
Here you can configure the details you want in the masters over and above those provided by fault. You can access the F12: Configure screen from Accounts Masters and Inventory Masters when required. The fields pertaining to both Accounting and Inventory Info. can be configured here.
Go to Gateway of Tally > F12: Configure > Accts/Inventory Info.
Note: Depending upon the Company Features, option gets added in the Master configuration. For instance, if you enable VAT in F11 Statutory Feature, then the option Calculate VAT on MRP/Marginal gets added.
Master Configuration
Allow Aliases along with Names
Set this option to Yes to enter the Alias names in the Master.
Allow Language Aliases along with Names
Set this option to Yes to enter the Alias names in any of the Indic Languages in the Master.
Accounts Masters
Allow Advanced Entries in Masters
Set this option to Yes, to enter some of the advanced information in the Ledger and Group Master. This information will be reflected in the reports.
Use Addresses for Ledger Accounts
Set this option to Yes to enter the Mailing Details in the ledger master. It is useful for a Customer ledger, a Party ledgers or Bank Accounts. Mailing Details like Name, Address, State, PIN Code and PAN / IT No. is entered in this section.
These details will appear in the printed reports.
Use Contact Details for Ledger Accounts
Set this option to Yes to specify the details of Contact person (if any) in the ledger creation screen.
You can specify the details like the Name of the Contact Person, Telephone Number, Fax Number and the E-Mail Id.
Add Notes to Ledger Accounts
Set this option to Yes and a new field to enter Notes appears in the Ledger master. This field allows you to enter any additional information about the ledger.
Note: The Contact Details for the ledgers appear only if Use Addresses for Ledger Accounts is set to Yes.
Inventory Masters
Allow Advanced entries in Masters
Set this option to Yes to specify the behaviour of the Stock Item, in the Stock Item Master. For further details, please refer the section Stock Items.
Use Part Numbers for Stock Items
Set this option to Yes, to enter the Part Numbers of the Stock Item.
Use Description for Stock Items
Set this option to Yes to enter any Description of the Stock Item in the Stock Item Master.
Use Remarks for Stock Items
Set this option to Yes to enter your remarks or comments about the stock Item.
Use Alternate Units for Stock Items
Set this option to Yes to define an Alternate Unit for the Stock Item.
Allow Std. Rates for Stock Items
Set this option to Yes, to specify the Standard Purchase Cost and Standard Sales Price of the Stock Item.
Specify Default Ledger Allocation for Invoicing
Set this option to Yes, to Set or Modify Default Ledgers for Invoicing for the Stock Item.
This allows you to allocate default Sales/Purchase Ledgers which will be credited when a Stock Item is invoiced.
Allow Component list details (Bill of Materials)
Set this option to Yes, to define the Components (BOM) for the Stock Item. For further details, refer to the section Bill of Material.
Use Addresses for Godowns
Set this option to Yes, to enter the godown address in the Godown Master.
Invoice / Orders Entry
This allows you to configure invoice, delivery notes and sales & purchase orders. The Invoice entry and Order entry screens can be configured for additional information such as export details, shipping details, etc.
Go to Gateway of Tally > F12: Configure > Invoice/Orders Entry
Note: Depending upon the Company Features, options get added in Invoice/order Entry configuration. For instance, if you enable VAT option in F11 Statutory Features, Allow selection of VAT/TAX Class during entry, Warn on Mismatch in VAT Rates and Activate E1 or E2 Transaction option gets added in Invoice/Order entry configuration.
General Options
Accept Supplementary Details
By default, this option is set to YES.
Tally.ERP 9 displays an additional screen to feed in the delivery note details, order details, Terms of payment, party address details, etc., after selecting the required Party ledger account.
Print Default Name & Address of Party
By default, Print Default Name & Address of Party is not visible in the Invoice Entry configuration Screen. This option is available only if Accept Supplementary Details in F12 Configure is set to No.
On setting this option to Yes, Tally.ERP 9 Prints the Party Ledger’s Mailing Name and address details given in the Ledger master – in the Invoice. On setting this option to No – the invoice printout will display only the Party Ledger’s Name without address details.
Allow separate Buyer and Consignee Names
By default, this option is set to No.
If set to Yes – Tally.ERP 9 provides an option to enter consignee Name and address in the Supplementary details screen.
Allow modification of ALL fields during entry
Default order/delivery note entries appearing in the invoice can be changed during invoice entry. Set this to Yes to permit modification of all fields.
Use Common Ledger A/c for Item Allocation
By default, this option is set to Yes.
This automates the updation process of the Sales and Purchase accounts for all the items selected in the invoice. In case this option is Set to No – Tally.ERP 9 prompts for sales or purchase accounting allocations after every item.
Use Defaults for Bill Allocations
By default, this option is set to Yes. In this case, Tally.ERP 9 automatically takes the invoice number as the bill reference name and the credit period given in the Party ledger master as the credit period – both as part of the bill-wise details. This enables faster data entry.
Note: In a purchase invoice, Tally.ERP 9 automatically takes the invoice reference number as Bill reference. If invoice reference number is empty then it will take invoice number as Bill reference.
However, if this option is set to No – Tally.ERP 9 prompts the user for bill-wise details at the end of the entry.
Use Additional Description(s) for Item name
By default, this option is set to No.
If it is set to Yes – Tally.ERP 9 automatically allows you to specify description for each item selected in the invoice.
Use Additional Descriptions(s) for Ledger name
By default, this option is set to No.
If it is set to Yes – Tally.ERP 9 automatically allows you to specify the description for each Ledger selected in the Accounting invoice entries.
Note: This options are provided to specify any additional description for sales ledger selected in the Accounting Invoice mode not in the Item invoice mode.
Consolidate Stock Items with same rates
By default, this option is set to No.
If you want to consolidate the stock items having same rates in Invoice/Challans, set this option to Yes.
Show Compound Unit of Item based on Rate
Click here for details.
Show Full Details of Compound Unit
Click here for details.
Show turnover achieved with Customer
By default, this option is set to No.
If you want to view the turnover achieved till date with a particular customer, set this option to Yes.
Exporter’s Options
Specify Export Shipping Details
By default, this option is set to No.
If set to Yes, Tally.ERP 9 provides an option to enter export details for the invoice in the Supplementary details screen.
You can enter the following details:
- Place of Receipt
- Vessel / Flight No. (the transport used to send the goods)
- Port of Loading (from where the goods are despatched)
- Port of Discharge (where the goods will be finally offloaded)
- Country To (to which country the goods are being sent)
Specify Marks & Nos. / Container No.
By default, this option is set to No.
If set to Yes – Tally.ERP 9 allows you to specify Marks details for every item selected in the invoice.
Specify No. and Kind of packages
By default, this option is set to No.
If set to Yes – Tally.ERP 9 allows to you to specify Num. Packages for every item selected in the invoice.
Inventory
Show Compound Unit of Item based on Rate
Click here for details.
Show Full Details of Compound Unit
Click here for details.
Warn on Negative Stock Balance
By default, this option is set to Yes.
This is similar to the option available in the Voucher Entry Configuration screen. You can configure Tally.ERP 9 to warn in case the item selected reaches a negative balance.
Honor Expiry Dates usage for Batches
By default, this option is set to YES.
This is similar to the option available in the Voucher Entry Configuration Screen. You can configure Tally.ERP 9 NOT to include expired batches in the list of batches displayed at the time of entry.
Complete Accounting Allocations in Order / Delivery Note
By default, this option is set to Yes.
This means that in the Sales / Purchase Order and Delivery / Receipt Note entries, you can allocate a sales / Purchase ledger. This enables faster data entry at the time of entering sales / purchase invoices against the Delivery / Receipt notes.
Statutory
Calculate Tax on Current Sub-Total
By default, this option is set to No.
For example:
Name
|
Qty
|
Rate
|
Amount
|
Item A
|
10 No.
|
100 / No.
|
1000
|
Item B
|
10 No.
|
200 / No.
|
2000
|
Total Item value
|
3000
| ||
Discount
|
-10%
|
-300
|
If you add another line, Tax 1%, it will calculate 1% on 3000 (on Total Item value) giving 30 as Tax value. However, if you opt for calculating on the current sub-total, Tax value will be calculated on 2700 [3000-300] giving 27 as Tax value.
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