Mass Mailing Reminder Letters in Tally.ERP 9

Tally.ERP 9 now provides the facility of Mass Mailing Reminder Letters. It helps the user in sending multiple Emails to the respective recipients on just a click of a button.

The following steps are to be followed for mass mailing Reminder Letters to Parties :

Step 1
Go to Multi Account Printing -> Outstanding Statements -> Ledger -> Group of Accounts -> Select a Group.
The user should have an Email Account in Gmail, Yahoo mail and Hotmail.¨ 
Click M : Email or Press Alt + M.

Step 2
Enter the following in these fields :

• E-Mail Server : Here enter the name of your SMTP server followed by the port number (For Example, smtp.gmail.com:465 or smtp.yahoo.com:455).

• Use SSL : Set this Option to “Yes”.

• Use SSL on Standard Port : Set this option to “No”. (Choose “Yes”, if using SSL on Default / Standard SMTP Port).

• From : This field displays the name of the company that was entered during Company Creation and stored in the company masters.

• From E-mail Address : This field displays the e-mail address entered while creating the company. (You can Enter other E mail ID Address too).

• Authentication User Name : Enter same Email Address here again. 

• Password : Enter the Password of the E-Mail ID given above.

• Format : Set it as HTML (Web Publishing).

• Resolution : Set it to 1024 x 768.

• To Email Address : Set the option “All Ledgers”.

• CC if Any : If you want to send same copy to any other Mail Address then feed in this option.

• Subject : As per your want.

• Additional Text : Write anything that you want to communicate through mail.

• Information sent : Choose one option. (as per your need)

• Email Reminder Letter : set this option to "Yes”.

Set the rest of the options as per your requirement in reports.



NOTE

1. The Email of Reminder Letters will be sent to the Email IDs specified in the respective Ledger Masters of the parties.
2. To specify or view the email id specified in the ledger masters, you have to go to exceptional Report -> Email Id -> Press F5 : All Items