In simple words, source documents is the evidence of any accounting transaction. When you pass the journal entries, it will be check by audit department. Audit department see the basis of journal entries. So, these source documents for accounting transactions will become the basis of these transactions.
Accountant can say easily. Because we have the reference of source document, so we pass the journal entry. If any accountant passes the journal entry without source documents, it will be mistake which can no forgive. It may be bank receipt. It may be bill or any voucher which may be the detail of transaction of our business with other organisation. For accounting process, it is very necessary to keep the record of all source documents for accounting transactions.
Following are the main examples of source documents :
Accountant can say easily. Because we have the reference of source document, so we pass the journal entry. If any accountant passes the journal entry without source documents, it will be mistake which can no forgive. It may be bank receipt. It may be bill or any voucher which may be the detail of transaction of our business with other organisation. For accounting process, it is very necessary to keep the record of all source documents for accounting transactions.
Following are the main examples of source documents :
- Invoice
- Purchase Order
- Sales Order
- Voucher
- Deposit slip
- Bank Statement
- Cash Memo
- Credit Memo
- General Bill
- Courier Receipt
There should be special file of keeping all these source documents. It should not be mixed with each other. For example. Courier receipt is the proof of delivered goods. So, it should be kept in special date vise file. So, it will be easy when you need this source document.
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