HOUSEKEEPING A G R E E M E N T

A G R E E M E N T

THIS AGREEMENT MADE AT MUBMAI THIS

Between Central Bank of India , Having its Central Office at Chandermukhi Bldg. , Nariman Point , Mumbai – 400 021 ( Hereinafter referred to as “The Bank”) Of the one part and M/s S.V. Enterprise , a Proprietary Concern having its Office at Vasant Utsav Complex , Shop No. B/05 , Thakur Village , Kandivali ( East ) Mumbai – 400 101  and carrying business of “All maintaince Services etc.” ( Hereinafter referred to as “The Contractor ”) of the other part .

WHEREAS

A ) The Bank is owner of otherwise in use and occupation of -------------------------------------------------- give Details of the Floors -------- in  building known as “Chandermukhi” at Nariman Point , Mumbai alongwith ---------------------------------------------- give details of other premises ------------- . The total area of cleaning office premises is ------------- sq.ft. is interested in carrying out and maintaining cleanliness of said premises .

NOW THIS AGREEMENT WITHNESSTH AS FOLLOWS –

1. This agreement shall be for a period of one year commencing from ------------- to ------------ unless an extension to this period is mutually agreed to by exchange of letters between the partied hereto .
2. The Contractor shall daily provide sufficient number of personnel to carryout and maintain cleanliness of the floors on all working days of the bank from 07.00 hrs to 16.00 hrs provided however that the work of cleaning shall be completed before arrival of Bank’s staff i.e. 09.30 hrs every day . The Contractor shall also depute at least one supervisor to supervise the work and to report to the General Administration Department of the Bank every day during working hours.
3. The Contractor shall daily carryout the work of cleaning and shall be responsible for maintaining cleanliness of all the premises as mentioned in para “A” hereinabove.
4. The work includes cleaning of floors , toilets , doors , windows , work stations , pantry , lunch room , conference room , compacter room , stair case , cabins tables carpets , Venetian binds , lift lobby area , cleaning of dustbins , artificial plants , ensure free flow drainage system from bath rooms , toilets and all the wash basins daily . The contractor shall also carryout weekly cleaning of window pans from outside.
5. Besides above contractor shall also carry out cleanliness of ---- residential executive flats as per details given in Annexure A.
6. The contractor shall provide identity card to the persons engaged for the work sho shall submit the same for verification to the bank on its demand .
7. The contractor shall at their own cost remove the garbage / waste collected by such cleaning and shall not store or allow to be stored on any floor or anywhere in or near the building . The contractor shall at its own cost remove / dispose off the same . 
8. The Contractor shall at their own costs provide superior quality of cleaning materials , equipment and tools including disinfectants etc. for the cleaning work.
9. The  Contractor shall be liable and responsible for any damage / loss to any equipment , furniture , fixture or any other property of the bank due to the negligence of their staff or for any theft committed by them . The Bank shall be entitled to  recover the same from the amount payable to the Contractor.
10. All work carried out under this agreement shall be to the highest standard and carried out by competent persons who shall be of good behavior and integrity.
11. In consideration of the work to be carried out by the contractor under this agreement , the bank shall pay to the contractor ---------- ( please give details of the payments  )--------------------------------- .
12. If there is any defect in work or lapses in carrying out the work the contractor shall immediately upon its attention being drawn to the same get the defect rectified or otherwise get the work done and upon its failure to carryout the work , the bank shall be at liberty to get the work done through another person at the cost of the contractor and such cost shall be recoverable from the amount payable to the contractor .
13. This agreement does not create any relationship of master and servant or employer and employee as between the Bank on the one hand and the contractor and /or the personnel employees / engaged by the contractor on the other . The contractor shall bear and pay the wages salaries emoluments and all other amounts  that may be payable to and shall be responsible  for all the rights and obligations of the persons engaged by him/them/it . The contractor shall comply with and responsible for compliance of the provisions of all the laws , rules regulations , orders of any competent authorities etc. as may be applicable to employer /  employee or for carrying out arising out of his / or their / obligations hereunder .
14. The contractor hereby agrees to adhere to the Minimum Wages Act, 1948 and shall keep all the records , which may be required to be produced before the authorities during the inspection of the establishment .
15. The contractor hereby agrees and undertake to indemnify and keep indemnified saved defended , harmless , the Bank against all losses , costs , claims , actions , demands , charges , expenses , damages etc. whatsoever , which the Bank may suffer or incur because of /or arising of any act , omission , negligence on the part of the persons engaged by the contractor or for failure of the contractor in carrying out their obligations under or arising out of this agreement .
16. The contractor shall provide at his own cost, all the cleaning materials including disinfectants, equipments, tools etc. required for the work. The Cleaning materials include, the following items, which shall be, of standard quality and shall not pose any health hazard to the occupants: -

i)                    Detergent / Dish Wash Liquid,

ii)                  Naphthalene Balls,

iii)                Phenyl,

iv)                Bleaching Powder,

v)                  Toilet Rolls,

vi)                Toilet Cleaner / Disinfectant (Harpic Brand),

vii)              Liquid Hand Wash (Lifebouy / Dettol Brand),

viii)            Air Freshener (Odonil Brand), etc.

ix)                Cleaning Dusters,

x)                  Soft Dusters,

xi)                Garbage Bags,

xii)              Vacuum Cleaner,

xiii)            Brooms,

xiv)            Mops,

xv)              Buckets,

xvi)            Mugs, etc.

xvii)          Any other Cleaning Material / items that may be required.

17    The contractor shall deploy only those persons; whose Police Verification has been done as required by the police authorities. In case for any reason Police Verification is not completed, the copy of the relevant (duly acknowledged) application made to the Police Authorities for verification, should be available.

18    The person/s attending to the cleaning job shall be polite and in Uniform supplied by the contractor and shall be in possession of the Identity Card issued by the contractor on all working days.

19    The contractor shall deploy service personnel for the Housekeeping & Cleaning work of Properties; job requirements are indicated as under: -

                          i.                  To attend to the regular cleaning of floors, lobbies, conference rooms, pantry, stores, gents / ladies toilets etc.

                        ii.                  Initial daily cleaning job should be completed before arrival of staff               i.e. before 0930 hours every day, other general cleaning can continue thereafter.

                      iii.                  The Service Provider/s shall, deploy one / two personnel, in each building, who in addition to the normal cleaning work, will attend to the work in late hours, for collection and final disposal of garbage, left over food articles etc. before closure of premises. Their duty timings should be set accordingly, preferably from 1.00 p.m. to 9.00 p.m. 

                      iv.                  The Service Provider/s will be required to arrange for removing dead pests etc. as and when required.

                        v.                  Carpets, Windows Glasses, Venetian Blinds, Plants etc. should be cleaned once in a week, preferably on Saturdays without disturbing the office routine.

20    The contractor will be required to nominate one / two of its personnel in each building as co-coordinator, who will be responsible for coordination with the Bank Authorities in the matter of house keeping & cleaning in addition to performing house keeping & cleaning services allotted to them. Such Coordinator/s will be required to report to the officer concerned, of having carried out proper cleaning work.

21    The Bank shall be entitled to recover the cost of any damage/s caused to the equipment,   furniture / fixtures due to the negligence of the cleaning staff.

22    In case of any deficiency in services, the Bank will be entitled to levy damages as deemed fit or get the work done from any other person and recover the cost with penalty. The Bank’s decision in the matter will be final and binding upon the contractor.

23    The contractor shall be required to maintain a register of attendance of personnel deployed at various sites. The Service Provider should also have adequate service personnel and Back-up plan to cater to leave / absence of Service Personnel deployed.

24    The bill for the completed month should be submitted to the Bank                          latest by 7^th of the following month.

25    The contractor shall issue individual wage slip to the personnel deployed and a consolidated statement shall be enclosed with the bill. The wage slip and statement shall indicate all deductions, statutory and otherwise. The payment shall be made to the persons deployed for the service by 10^th of the next month by the contractor.

26    The contractor shall comply with the Contract Labour ( R&A) Act, 1970 and  Minimum Wages Act as  applicable in the State of Maharashtra, for this category of personnel i.e. Housekeeping & Cleaning staff. The contractor shall pay the wages through cheque, to the personnel deployed at our sites. They shall have their Bank A/cs preferably in Central Bank of India.

27    Depending on the Bank’s requirements the Bank may ask the contractor to increase / decrease number of service personnel or discontinue any existing services or add new services for which payment of charges, if any will be decided accordingly with mutual consent.

28    The contractor shall not without prior written consent of the Bank , sub-delegate or assign its rights or obligations under this agreement .

29    The Bank shall be at liberty to terminate this agreement by giving one months Notice in advance to the contractor , without assigning any reasons thereof , at their registered address .

30    The Service Provider shall have record of the personnel deployed by him with their contact details such as Photograph, address and contact No. This must be made available to the Bank as and when required.

31    If at any time any question or dispute or difference of whatsoever nmature , shall arise between the parties hereto in relation to or in connection with this agreement , the same shall be settled by arbitration in accordance with the provisions of the Arbitration Act , 1996 or any statutory modifications or re-enactments thereof for the time being in force.

32    The Courts at Mumbai shall have the sole jurisdiction , in case any disputes arises out of this Agreement . 

IN WITNESS WHEREOF the parties hereto have set and subscribed their respective hands on the day and year first hereinabove mentioned.

SIGNED AND DELIVERED BY

The within named CENTRAL BANK OF INDIA

Through the hands of Shri ---------------------------

Central Office , Chandermukhi , Mumbai.

In the presence of

WITNESS NO. 1

SIGNED AND DELIVERED BY

The within named Shri ---------------------------

In the presence of

WITNESS NO. 2

ANNEXTURE “A”

------------------------------------------------------------------------------------------------------------------------------- Please provide details as mentioned in the Agreement .