DOCUMENT NO: II
RULE AND REGULATIONS
1. NAME OF THE SOCIETY :
2. LOCATION OF THE OFFICE :
3.1) MEMBERSHIP :
ii) CATEGORY OF MEMBERS :
iii) ADMISSION FEE AND :
THE ANNUAL SUBSCRIPTION OR
MONTHLY SUBSCRIPTION
4. GENERAL BODY
(i)Annual
General Body will meet one in a year i.e. in the Month of ____
(ii)
FUNCTIONS:
a)
To pass the budget for the ensuing year and approve expenditure statement of
previous year.
b)
To approve the reports of the activities of Society.
c)
To elect the Executive committee etc.
d)
To appoint Auditor
5.i)
Executive committee : shall consist of Seven ( ) members and out of them, the
following office bearers shall be elected by the EC Vice President, General
Secretary, Joint Secretary and Treasurer and the remaining persons all the
Executive Committee Members.
ii)
The members of the Executive Committee (Governing Body) shall be duty bound to
attest the signatures of all the members of newly elected Executive Committee
and to see that the said signatures of the outgoing Governing Body tally with
the annual list as filed with the Register of
Societies
before 15 days the succeeding month in which elections were held
Signature of the President/ Secretary
FUNCTIONS
OF THE EXECUTIVE BODY AND OFFICE BEARERS
1.
PRESIDENT:- He Presides over all the meeting of the both General Body and Executive
Committee, he case his vote in case of tie . He can supervise all the branches
of the society.
2.
Vice PRESIDENT:- He shall assist the president in discharging his duties in the
absence of the President he shall perform the duty of the President as
entrusted by him.
3.
SECRETARY: - He is the their Executive Office of the society and custodian to
all records relating to the society and correspondent on behalf of the society.
He has to take on records of all minutes of the society to conveyed both the
bodies of the society with the permission of the President. He guide the
treasurer in preparing the budget and expenditure statement of the society.
4.
JOINT SECRETARY: - He has to do the work entrusted by the executive committee.
He has to assist the Secretary in discharging his duties, in the absence of the
secretary, he can perform the duties of the secretary.
5.
TREASURER: - He is responsible for all-financial transactions and funds of the
society. He has to maintain accounts properly along with the vouchers he has to
prepare the accounts of the society jointly with the Secretary or President.
6.
OFFICE BEARERS: - they are the responsible person to attend to such activities
of the Society Which the Executive Committee entrust to them.
7.
QUORUM: - Half of the total members for General Body Meeting and ¼ for
Executive Committee Meeting.
8.
Funds: - The funds shall be spent only for the attachment of the objects of the
society and no portion thereof shall be paid or transferred directly or
indirectly to any of the members through any means
9.
Amendments: - No amendment or alteration shall be made in the purpose of the
association unless it is voted by 2/3 of its members present at a special
meeting conveyed for the purpose and confirmed by 2/3 of the members present at
a second special meeting.
10.
WINDING UP:- in case the society has to be wound up the property and funds of
the society that remain after discharging the liabilities, if any, shall be
transferred or paid to some other institutions with similar aims and objects.
Signature of the President/ Secretary
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Name of the office
Bearers & S/o, D/o
W/o,
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Age
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Designation
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Designation
of their
local
standing in
the Society
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Occupation
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Residential
Address
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Signature
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PRESIDENT
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VICE
PRESIDENT
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GENERAL
SECRETARY
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JOINT
SECRETARY
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TREASURER
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WITNESSES
:
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Name in block letter & s/o,
W/o, D/o
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Age
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Residential Address
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Occupation
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Signature
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Signature
of the President/ Secretary
AFFIDAVIT
I,
__________________________________________S/o_____________________
Resident of
___________________________________________________ Hyderabad does hereby solemnly
affirm and confirm with good state of mind and do hereby declare on oath as
follows:
I am President/
Secretary of the Association by name (Name of the
Association)_________________________________________________________
________ the
application of which is submitting for Registration with the Registrar of
Societies , Hyderabad.
The said society is
located in My house Bearing No:__________________
Hyderabad (Village/
Town/ Mandal/ Municipal Corporation of _____________
District.
I have no objection
to establish the said Society in my own house for which
I did not collect any
rent from the Society.
It was declared on
oath with free will and consent without correction or
Hesitation with good
state of mind on this the _______________day of
____200____-__ in the
presence of the following witnesses and signed before the
Notary Public who
attested by Signature.
Witness:-
1.
2.
SIGNATURE OF THE DEPONENT
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