Surgicals Business Management in Tally.ERP 9

This is the case of surgicals business where in bulk purchases are made and then sales is made to either Big hospitals or retail sales are made over the counter.

We will take the case where we will consider both the cases of managing specific customers and local over the counter customers.

Also we have a case where in certain cases we have to mention the Purchase order against which the purchase is made. We will see how that is obtained from tally.

Here we will use the concept of Price lists to cater to the different types of customers.

We create the regular sales/purchase vouchers and the surgicals supplier is created as :-

Now  in this case we have created only one item “Instrument A” and set its standard rates as shown below:-

This standard rate is shown as we may have variation in the rates month wise as shown above.

Also we should enable the Price list as shown,Before we create our debtors, let us create a price list for them . A very powerful feature

of  Tally- this is created as :-

The two categories are created as above,

The Price list is set as :-

Similarly for the other category of Price list:-

Once the setting is done, let us create the first Purchase order that we had issued. In some cases it may be a requirement to also publish the PO along with the sales details, for that we will need to mark this ref of PO. so we will show how we can achieve that using the Columnar method

Now the Purchase voucher is passed and tagged with the PO. as:-

Similarly the second PO is passed as :-

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Now let us say we want to make sales,

There are three cases that we have here

• 1) Regular Cash sales- over the counter
• 2) Hospital Sales
• 3) Regular customers who buy on a regular basis

First case, an over the counter sales is :-

Next case would be that of selling to a regular customer as :-

If you are wondering about the regular as the Price level it was assigned as below:-

Now a sales voucher for the Hospital Clients is automatically selected as :-

Now that the sales have been made let us make a receipt of the pending amount from Fortis,

Now as we had discussed earlier that we have to show the purchase order number in some cases, this can be shown as below:-

This is a very important technique to view any report – where  voucher information is also needed. For example say an expense ledger is being applied in certain type of vouchers then columnar report gives us the Gross total, value.  All these can be viewed in one go.

GO to Display –>Accounts–>Ledger ( DAL)

Let us say this the P&L Account to determine the Profits,

In this P&L Account we see the sales is Rs. 15675, this break is being shown as:-

Similarly the other headings can be verified from the P&L Account.

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This article is only for an educational purpose and the author holds no form of responsibility whatsoever.

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