Works Contract | How to deal in Tally : Works Contracts.

Works Contracts can be managed in Tally a more systematic way

We have already discussed a lot about vat and excise in tally and also read about concept of VAT. Today we will see the concept of works Contract and how to deal in Tally

Works Contracts, on Which VAT, Service Tax and TDS are applicable can be recorded in Tally.ERP 9. Works Contract transactions can be recorded in Purchase Voucher(Account Invoice Mode)

WORKS CONTRACT EXAMPLE

Example: On 10-10-2009 ABC Company received Bill -0052 from  Shreya Builders & Developers for Rs. 58,384.80 for the given Work Contract.

In the above transaction – Purchase Cost of the Works Contract is Rs.54000, VAT is @ 4%, Service Tax @ 4.12%. On the Total Amount – TDS @ 1% to be Deducted.

Follow the given steps to record the above works contract

Step 1: Create Masters for Works Contract

1. Party Ledger (supplier)
2. Purchase & VAT Ledger
3. Service Tax & TDs Ledger

Step 2: Record a Purchase Voucher (Book the Works Contract Purchases)

WORKS CONTRACT ACCOUNTING IN TALLY

Step 1: Create Masters

1. Party Ledger

• Enter the Name of the Party Ledger e.g. Shreya Builders & Developers
• Select Sundry Creditors from the List of Groups in the Under field.
• Set Maintain balances bill-by-bill to Yes.
• Enter the Default Credit Period, if required.
• Set Is Service Tax Applicable to Yes. Select Not Applicable in Exemption Details screen
• Set Is TDS Deductable to Yes.
• In the Deductee Type field, select Company-Resident from the List of Deductee Type

2. Purchase Ledger

• Enter the Name of the Purchase Ledger e.g. Works Contract Purchase
• Select Purchase Accounts from the List of Groups in the Under field.
• Set Is Service Tax Applicable to Yes. Select Works Contract Service inCategory Name screen.
• Set Is Abatement Applicable to No
• Set Used in VAT Returns to Yes. Select Purchases @ 4% in VAT/Tax Classscreen
• Set Is TDS Deductable to Yes.
• Select Payment to Sub-Contractors in Default Nature of Payment field
• Set Use for Assessable Value Calculation to No
• Press Enter to save

3. VAT Ledger

• Enter the Name of the VAT Ledger e.g. Input VAT @ 4%
• Select Duties & Taxes from the List of Groups in the Under field.
• In Type of Duty/Tax field select tax type as VAT
• In VAT/Tax Class field select the VAT class as Input VAT @ 4%
• Set Is TDS Deductable to Yes.
• Select Payment to Sub-Contractors in Default Nature of Payment field
• Press Enter to save

4. Service Tax Ledger

• Enter the Name of the Service Tax Ledger e.g. Input Service Tax- Works Contract  @ 4%
• Select Duties & Taxes from the List of Groups in the Under field.
• In Type of Duty/Tax field select tax type as Service Tax
• In Category Name field select the Service Category – Works Contract Service
• Set Is TDS Deductable to Yes.
• Select Payment to Sub-Contractors in Default Nature of Payment field
• Press Enter to save

5. TDS Ledger

• Enter the Name of the TDS Ledger e.g. TDS- Works Contracts
• Select Duties & Taxes from the List of Groups in the Under field.
• In Type of Duty/Tax field select tax type as TDS
• Select Payment to Sub-Contractors in Nature of Payment field
• Press Enter to save

Step 2: Record a Purchase Voucher (Book the Work Contract Purchases)

To create Purchase Voucher

Go to Gateway of Tally > Accounting Vouchers > F9: Purchase

Set Up:

In F12: Configuration

• Set Use Common Ledger A/c for Item Allocation is set to No
• Set Use Defaults for Bill Allocations to No
• Set Allow Alteration of TDS Nature of Payment in Expenses to Yes

1. Press Alt + I for Account Invoice mode
2. Press F2 and change the date to 10-10-2009
3. In Party�s A/c Name field select Shreya Builders & Developers from the List of Ledger Accounts
4. Under Particulars select Works Contract Purchase
5. Enter Rs. 54,000 in the Amount field
6. In the TDS Nature of Payment Details screen, accept the default details.
7. Under Particulars select Input VAT @ 4%. VAT amount will be calculated and displayed automatically.
8. In the TDS Nature of Payment Details screen, accept the default details.
9. Under Particulars select Input Service Tax- Works Contract  @ 4% and press enter to view Service Tax Bill Details screen.
10. In Service Tax Bill Details screen – in Service Tax field enter the applicable rate of Service Tax (instead of Default rate of service tax).

In the present works contract Example we have taken 4.12% as the Rate of Service Tax. Service Tax Bill Details is displayed as shown

WORKS CONTRACT SCREEN SHOTS IN TALLY

1. Accept the Service Tax Bill Details screen
2. In the TDS Nature of Payment Details screen, accept the default details.
3. Under Particulars select TDS- Works Contracts and press enter to view TDS Details screen.
4. In TDS Details screen
5. select the Type of Ref as New Ref
6. In Name field select the default Bill Name – Purc-6/1
7. In Nature of Payment field select Payment to Sub-Contractors
8. Assessable Value and TDS Amount will be displayed automatically

Note: TDS will be calculated on the total amount of Rs. 58384.80 (Purchase cost ofWorks Contract + VAT + Service Tax)

1. Press enter to accept the TDS Details scree
2. In the Bill-wise Details enter the details as shown

Completed works contract Purchase Voucher screen is displayed as shown

1. Press enter to save.

Check the Reports for details on Tax Deducted

1. TDS Computation for TDS Dedcuted.
2. Input Serice Tax details after making the payment to the Party and then checkInput Credit Form.
3. VAT Computation for VAT details.

Finally, you should also know the concept of taxation like vat, tds excise etc which may help you to understand how to incorporate taxes in your accounts.