DRAFTS FORMATS
1. Notice Calling
Board Meeting:
Date of
issue of Notice
Name of Director
Address of Director
NOTICE
FOR THE MEETING OF THE BOARD OF DIRECTORS OF Name of
Company---------------------- LIMITED
Dear Mr. Name of Director,
Notice
is hereby given that a meeting of the Board of Directors of the Company shall
be held as per the following schedule:
Date: of
Meeting
Time: of
Meeting
Venue: of
Meeting
The agenda for the
meeting is enclosed.
You are requested to make it
convenient to attend the above meeting.
For Name of company LIMITED
__________________________
Name of Director
(DIRECTOR)
DIN: --------------------
Add: of Director
2. AGENDA OF BOARD MEETING:
AGENDA
AGENDA
FOR THE MEETING OF BOARD OF DIRECTORS TO BE HELD ON
------------DAY OF----------MONTH, 2014 AT
-------------TIME OF MEETING
AT ADDRESS OF PLACE OF MEETING
1. To Appoint Chairman of
the meeting.
2. To Grant leave of
absence.
3. To Confirm minutes of
the previous Board Meeting.
4.
To ADD MORE AGENDA’S
ACCORDING TO REQURIEMENT
5. To give Vote of Thanks.
Signature
Name of Director
(DIRECTOR)
DIN: --------------------
Add:
of Director
3. ATTENDENCE SHEET OF BOARD MEETING:
DIRECTORS
MEETINGS
ATTENDANCE
SHEET
ATTENDANCE SHEET OF THE MEETING OF
BOARD OF DIRECTORS OF M/S NAME OF COMPANY LIMITED HELD ON ---------DAY
OF------------MONTH OF, 2014 AT REGISTERED OFFICE OF COMPANY.
NAME SIGNATURES
DIRECTORS:
1) Mr. Name of
Director
2) Mr. Name of
Director
3) Mrs. Name of
Director
SPECIAL INVITEE:
4) If any;
4. LEAVE OF ABSENSE:
From:
Mr. Name of director who
is on leave
Address of Director.
Date of Leave of Absence
before Meeting
The Board of Directors
M/s NAME OF COMPANY
LIMITED
ADDRESS OF REGISTERED
OFFICE
Subject: Leave of Absence
Dear Sir,
With reference to the
board meeting of the company to be held on date of mewing, it is hereby
submitted that due to preoccupations, I am not in a position to attend the
same. You are requested to grant the leave of absence.
Thanking you,
Name
of Director who is on leave
DIN: ------------------
Address of Director
5. RIGHT ISSUE RESOLUTION OF BOARD MEETING:
CERTIFIED COPY OF RESOLUTION PASSED IN THE
BOARD MEETING OF DIRECTORS OF NAME OF COMPANY LIMITED HELD ON ----------DAY
OF---------------MONTH, 2014 AT PLACE OF
MEETING.
"RESOLVED THAT in pursuance of Section
62 of the Companies Act, 2013 read with The Companies (Share Capital and
Debenture) Rules, 2014 the approval of the Board be and is hereby accorded to
the Company to issue -------------No. of equity shares of Rs. ------------ each
(hereinafter referred to as new shares) of an aggregate nominal value of Rs. ---------------------------------(Rupees
in Word), for cash to the shareholders at a premium of Rs. ---------------(if
any) per share determined by the Chartered Accountants firm, which was accepted
by the Board of Directors as reasonable and in the interest of all concerned,
such issue to be made on the following terms and conditions:-
1)
The
issue of shares will be made in the proportion of one new share for every one
equity share held on DATE OF MEETING.
2)
The
said offer to the members shall be made by an offer letter which shall indicate
the number of shares held by each member and the number of shares to which each
is entitled as rights shares, the value per share and the total amount due in
case the offer of shares is accepted in full.
3)
The
aforesaid offer shall be valid upto the MAXIMUM 30 DAYS , and includes a right
exercisable by the person to whom the aforesaid offer being made to renounce
the new shares offered to him in favour of any other person.
4)
The
offer after the expiry of the MAXIMUM 30 DAYS FROM MEETING or on receipt of
earlier intimation from the person(s) to whom such notice was given that he
declines to accept the new shares offered, the Board of Directors of the
company be authorized to dispose of unsubscribed part of the new shares in such
manner as they think most beneficial to the company.
5)
The
Equity Shares so issued shall upon allotment have the same rights of voting as
the existing equity shares and be treated for all other purposes pari-passu
with the existing equity shares of the Company and that the equity shares so
allotted during the financial year shall be entitled to dividend, if any,
proportionately in the year of the allotment of these shares.
6)
The
allotment of further shares to Non-Residents members shall be in accordance
with the Regulations issued by the Reserve Bank of India under the Foreign
Exchange Management Act, 1999.
7)
Share
Certificates shall be issued to those to whom the further new shares are
allotted within the time prescribed in the Companies Act, 2013.
RESOLVED FURTHER
that the Board of Directors be and is hereby authorize to take all steps to
implement the above resolutions, finalize and issue the letter of offer of
rights and take all actions in connections with the further issue and allotment
of shares to the members and others where applicable”.
Certified
true copy
For
NAME OF COMPANY Limited
________________________________
NAME OF DIRECTOR
Director
DIN:
ADDRESS OF DIRECTOR
6. SHARE APPLICATION FORM:
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From:
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NAME OF
SHARE HOLDER
ADDRESS OF SHARE HOLDER:
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To:
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The
Board of Directors,
NAME OF COMPANY,
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ADDRESS OF REGISTERED
OFFICE
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Dear Sirs,
We hereby apply for the
_________Shares of the
Company, having a face value of Rs __/- per __, as stated below in BLOCK 3. We
have remitted the amount specified in Block 5 being the amount payable on
application @ Rs -------/- per equity share
(inclusive of share premium of Rs----------------/- per share).
We agree to accept the
equity shares applied for or such lesser number as may be allotted to us by the
Company subject to the terms and conditions set forth in letter of offer and
mutually agreed between us and the and the Company subject to the provisions of
Foreign Exchange Management Act, 1999 and the Rules
/Regulations/Notifications/Guidelines issued by the Govt of India/Reserve Bank
of India in this behalf and the provisions of the Companies Act, 2013 and the
rules and regulations made thereunder and the provisions of the Memorandum and
Articles of Association of the Company, this Application Form, Share
Certificates and any other Law, Rules and Regulations and other documents as
may be relevant/applicable, if any,
We undertake that we
will comply with the aforesaid as may be applicable to us from time to time and
will sign all such other documents and do all such other acts, deeds and
things, if any, that may be necessary on our part in this regard and to enable
us to be registered as the holder(s) of the equity shares which may be allotted
to us by the Company. We authorize you to place our name(s) on the Register of
Members of the Company as the holder(s) of Equity Share(s) that may be so
allotted to us.
We hereby enclose Board
Resolution authorizing the investment as give below:-
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REGD.
FOLIO NO.
(BLOCK
1)
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NO.
OF EQUITY SHARES HELD
AT
PRESENT
(BLOCK
2)
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NO. OF EQUITY
SHARE (S) APPLIED
(BLOCK
3)
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AMOUNT PAYABLE
@ Rs 275/- PER EQUITY SHARE
(BLOCK 4)
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AMOUNT PAID ON APPLICATION
@ Re. 275/- PER EQUITY SHARE
(BLOCK 5)
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Amount
paid (Currency and also equivalent Rs. in Words)
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Drawn on
(Name of
Bank and Branch)
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By
Cheque / Draft / T.T.
Wire
transfer /
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No.
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Dated
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Payable
at/transferred to
(Name of
Bank and Branch)
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____________________________________
SIGNATURE (with Company stamp/seal)
Specimen signature of applicant
7. REJECTON FROM EXISTING SHARE HOLDER:
Date: (______) (14th
May onwards)
The Board of Directors,
Name of Company,
Register office address of company
Subject: Non-acceptance of offer of Right Issue
made to the Company
Dear
Sirs,
I
received a letter of offer regarding issue of equity shares on right issue
basis in proportion to one equity share for each equity share held by the me. I
does not intend to accept this offer.
This
is for your record and reference.
Signatur
Name of Shareholder
Address of Shareholder
8. ACCEPTANCE FOR SHARHOLDER:
Name of Shareholder
Address of Share holder
Acceptance
of offer letter
WHEREAS:
(A)
I am holder of
-----------equity shares of Rs-----------/- each in
Name of Company.
Name of Company.
(B)
I received a
letter of offer from Name of Company regarding issue of equity shares on right
issue basis in proportion to one equity share for each equity share held by the
Company
(C)
I intends to
subscribe to ---------------- No. of Equity Shares new equity shares of of Rs.=---------- each at a premium of Rs. ------------------ per
share in the share capital of Name of Company by the me amounting to INR -----------------.
(D)
I intended to
provide a capital injection of INR ----------------- in Name of Company after receiving the capital injection of
--------------------- from its other share holders.
Dated this day of
Signatur
Name of Shareholder
Address of Shareholder
9. RESOLUTION FOR ALLOTMENT OF SHARES:
CERTIFIED
COPY OF THE RESOLUTION PASSED IN THE BOARD MEETING OF NAME OF COMPANY HELD ON --------------DAY
OF -----------MONTH ------------YEAR, AT REGISTERED OFFICE AT ADDRESS OF
REGISTERED OFFICE.
“RESOLVED THAT in terms
of authority given to the Board by the Articles of Association of the Company, NAME
OF SHARHOLDER be and is hereby allotted and issued --------------------- (No.
of Equity Shares) equity shares each having a nominal value of Rs-------/-(----------
Only) at a price of Rs. ------------------/- (Rupees -------------------------
Only) per share, -in lieu of subscription monies of Rs. ------------------/-
---------- received from it as per the details given below:
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Name
of Subscriber
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No.
of shares
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Dist.
Nos.
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Nominal
Value
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Certificate
No.
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Folio
No
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From
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To
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Rs.
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RESOLVED
FURTHER THAT the above equity shares so issued and allotted Name
of shareholder shall be subject to the provisions of the Memorandum and
Articles of Association of the Company.
RESOLVED
FURTHER THAT, a letter
of allotment in relation to the above equity shares issued and allotted as
aforesaid be issued to name of shareholder by the Company.
RESOLVED FURTHER THAT name
of directors of company or any other Director of the Company be and is hereby
authorized to do all such acts, deeds and things as may be required to be done
to give effect to the above resolution, including issuance of duly stamped
share certificates in relation to the above equity shares issued and allotted
as aforesaid to name of shareholder in accordance with the provisions of the
Companies Act, 2013 and rules made there under and the Articles of Association
of the Company and do all other acts consequent to the issuance and allotment,
including, in particular the payment of the requisite stamp duty, for issuing
duly stamped share certificates evidencing the allotment of equity
shares and give such directions as may be required, necessary, expedient
or desirable for giving effect to the aforesaid resolutions.”
CERTIFIED TRUE COPY
For NAME OF COMPANY
__________________
NAME OF DIRECTOR
(Director)
DIN:
ADDRESS OF
DIRECTOR
10. RESOLUTION FOR SIGNATURE OF SHARE CERTIFICATE
RESOLVED FURTHER THAT the
share certificates be issued under the Common Seal of the Company, under the
signature of name of directors of company, Directors of the Company, and ------------------------------------
as authorized signatory.
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