CLUB MANAGEMENT ACCOUNTS IN TALLY

CLUB

CLUB MANAGEMENT –CUSTOMISED FEATURES

• ·         Member grouping
• ·         Member Info
• ·         Members..Family Members info

• ·         Credit Limit against each category of the members A/c

• ·         Liquor Item Master
• ·         Liquor Selling Location Master (Counter)
• ·         Liquor Purchase (Stores)
• ·         Liquor Issue to Counters on Periodic Basis
• ·         BOT Generation - Validation applies for Credit Limit, if enough credit is not available in A/c , it prompts
• ·         Billing
• ·         Stock Management

• ·         Kitchen Master
• ·         Purchase of Provisions
• ·         Purchase of other items to kitchen Consumables
• ·         KOT Generation - Validation applies for Credit Limit, if enough credit is not available in A/c , it prompts
• ·         Billing
• ·         Kitchen Consumption report based on the period ..like Daily/Weekly/Monthly
• ·         Costing method for each Item prepared in Kitchen-Norms can be defined against each item consumption of Provisions and other consumables
• ·         Single Bill for BOT/KOT can be generated on check out

Optional

• ·         Incase of Kitchen is managed by third Party (Contractor) when a bill is generated in their company , it gets posted in Club Company as Dr Member and Cr to Contractors A/c as payable
• ·         1
• ·         Room  Master
• ·         Rate Defined against each Room Type
• ·         Reservation Calendar
• ·         Room Available Status Chart
• ·         Check In Details
• ·         Check Out Details and Billing (Direct or to Member A/c)
• ·         On Check out Direct Receipt to Guest
• ·         On Check out , Bill to member and Receipt to Member A/c

• ·         Cards Section

•  Table Master
•  Cards Stock Details
•  Kitty Collection Details against each Table
•  Issue of new cards based on certain amount accrued in Kitty A/c
•  Used Cards Sales

• ·         Sports Activities
  • §  Tennis
  • §  Swimming Pool
  • §  Billiards
  • §  Other Receipts at Counter

• ·         Covering Charges
  • §  Based on the By-Law of the Club, It can be defined in various methods like
    • ·         Minimum Charges fixed on Monthly Basis
      • o   If a Member does not do business with Club to the extent of fixed amount , than his/her account is debited with certain amount on monthly basis
      • o   If Few Clubs, it is mandatory that fixed charges are charged to member account on monthly basis weather he/she does business or not,
      • ·         Minimum Charges fixed on Annual Charges
        • o   In few Clubs it is calculated on annual basis and if the business done with club is less than the prescribed, balance amount would charged to member A/c

• ·         REPORTS
  • §  Member Information
  • §  Filtration to view category wise
  • §  Member Account Statements
  • §  Auto Email of Statements on periodic basis (With ref to each group or all members
  • §  Auto Email Facility of all bills when generated (Optional)
  • §  Member Charges Details
  • §  Above 6 Months Due List
  • §  Generation of Statements and Print of the same
  • §  Notice 1^st, 2^nd , 3^rd
• ·         Incase of more reports are required based on specific need can be considered , With reference to the above scope of flow
• ·         KOT/BOT/ Bill Formats will be configured as the club requires